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5 steps to innovative procurement planning

How do you plan an innovative procurement? Delivering a materially critical and innovative project brings with it unique challenges. Should an authority fail to be rigorous during the planning and preparation stages there’s a high likelihood of a project being at risk of underperforming and failing. However, there are a number of key characteristics that help make for the successful procurement of an innovative solution.

  1. Dedicate time to planning and preparation

From a project’s inception, allocating sufficient time to plan and prepare puts you more in control and ensures processes are aligned to meet your targets. By adopting robust approaches at a project planning stage, risks can be mitigated to ensure the desired result is achieved.

  1. Encourage collaboration

Innovation can be stifled when procurement stakeholders fail to work collaboratively. Excluding subject matter experts during requirement gathering activities is likely to mean an authority is not able to uncover all the issues it’s trying to overcome. It will succeed in addressing historical problems instead of delivering enhanced services that are as innovative and future-proofed as possible. Creativity will develop when a team possesses a common understanding of its project and shares in its goals.

  1. Engage with the market early

Encouraging innovation by engaging with industry early on is of great value to stakeholders who are evolving and establishing project requirements. These focused engagements can encourage innovative solutions and approaches by identifying unfulfilled needs and gaining an understanding of market trends. Put aside the conventional market sounding questionnaires focusing on an abundance of technical functions and the supplier meetings dedicated to suppliers reassuring you they can do what’s been done before. Innovation is derived when authorities and suppliers come with an open mind and explore the possibilities together in advance of going out to tender.

  1. Exchange knowledge for the definition of goals

The review and transfer of the knowledge gained from your planning activities in to evaluation criteria can be a daunting task. The criteria need to be structured and weighted such that cost and risk are minimised whilst maximising value for money. Moreover, they must be robust and defensible as well as ensuring that the best possible solution is selected.

  1. Consult the experts

At Commerce Decisions we are at the forefront of global best practice procurement. We have experience in supporting over $400bn worth of complex procurements; we ensure authorities conduct the best possible competition by staying focused on what they are buying and, crucially, the reason for buying it.

The early planning stages highlighted here are often overlooked and the importance of getting the decision right undervalued. AWARD® and our services team support market engagement activities to identify bidders and potential solutions ahead of the competition.  Our expertise spans a project’s crucial planning and preparation stages, with the delivery of our methodologies supported by our innovative AWARD® Suite:

  For more information about how we can help your project achieve the best possible outcome please contact us.